The software e-PRMS is the in-house development to comprehensively manage the record keeping and movement tracking of all physical documents of any organization. The software comes with three versions:

• e-PRMS- Diary & Dispatch Management
• e-PRMS- Files Management & Tracking System
• e-PRMS- Enterprise Edition (Combining e-PRMS-FMS & e-PRMS-D&DMS)

e-PRMS is the electronic repository and management system of all the activities related to creation, management, organization, custody, tracking and life cycle management of the Physical Records in any organization.

The software system operates hand in hand with the conventional methods followed in any organizational workflow and thus facilitates smooth transition from conventional to technological approach.

The Diary & Dispatch system facilitates the smooth integration of Internal Diaries, Circulars, Note sheets and movement of other official documents with comprehensive access control and status query. All the external receipts, letters, complaints etc are managed by the External Diaries management segment of the software. The Software system has a comprehensive Dispatch management system for efficient outward movement management This system provides instant tracking of any Internal & External Diaries and the Dispatches on the basis of date, subject, file number, section, etc.; it also generates a single register for the reference of the individual section.

The FMS or Files management and tracking system is the comprehensive software to manage the filing system of any organization. FMS system generates the files with unique ID based on the identification nomenclature followed by the organization. The FMS system provides with the Files life Cycle Management as per the record keeping guidelines of Government of India ie; it supports the classification of files into A,B,C,D and Confidential categories. The software stamps the lifespan of the file and conditions of expiry based on the category.

FMS provides the facility of comprehensive indexing and cataloging feature with attachment support in electronic format, this facilitates the single click access to information from any page of file, searched from the complete pile of files. The indexing feature updates the index as soon as any page is added or removed from the file.

The software has the provision to attach electronic version of the papers, be it scanned images or document files to individual letter and file reference as a step towards building a paper-less office. The documents are also stored in a secure manner with necessary indexing, archiving and encryption to prevent unauthorized access.

Electronic Training Resources Management Software is the tool to manage the aspect Training’s Records and Process in any organization.

As per mandate the most of the organization provides training services to external candidates, also the organization needs to keep their employees updated with the new technologies and specialized areas to optimize the contribution to the organizational goals.

e-TRMS software manages the training programmes for inhouse trainings both to external pupil as well as internal candidates. The system records the life cycle of attendees as:

Record selected candidates for training -> Issue the invitation letter -> Candidate Reporting -> Instructor Management -> Topic Management -> Training Literature Management -> Training Extension Management -> Trainee Resignation Management -> Trainees Project Report Archiving -> Training Completion Certificates -> Trainee Details Archiving.

For the training management of the employees in any organization the software maps the process as:

Annual Training Budget Master -> Training Programmes(Internal or External)Display in dashboard -> Training Request Generation by the Employee(Listed or Unlisted) -> Approvals (Based on the approval logics followed by the organization) -> Candidate Nomination -> Training Charges and Payments -> Training Amendments -> Training Completion Reporting -> Literature Archiving -> Institutional decision support in selection of employees for roles based on the training skillset.

Visitors Management is security solution of the Organisation. Sysbiome Technologies have developed the Modular Electronic Visitors Management System as a comprehensive ERP to manage the Organization’s Gate and Reception Activities.

The e-VMS comes in three variants and various optional modules

• e-VMS 2.0 Standalone Version
• e-VMS 2.1 Enterprise Version
• e-VMS 2.2 Defense Version

Optional Modules

• Inward & Outward Dak Management (Standard in eVMS2.1 & eVMs2.2)
• Materials Management (Inward, Outward- Returnable & Non Returnable) (Standard in eVMS2.1 & eVMs2.2)
• Employees Login Based Appointments Management (Standard in eVMS2.1 & eVMs2.2)
• Contractual Employees, Trainees, Temporary workers etc entry & exit records management (Standard in eVMs2.2)
• Foreign Visitor Protocol Management (Standard in eVMs2.2)
• Three layer Visitor entry Management
• Biometric Identification Device Interface
• Business Card Reader Interface

Salient features of the e-VMS Software:

• Appointment based system. Pre-register a visitor for a faster pass generation
• Capture photograph of every visitor, via connected webcam and storing of visitors photograph to print on the gate pass for future reference and for security purpose
• Easy re-registration of regular visitor
• Classification of Visitors as Indian, Foreigner, Contractual Staff, Contractor etc.
• Separate entry option for Foreign visitor (Optional)
• Daily / Monthly reports of visitors via email to Security / Administrator In charge
• Automatic Blocking of entry of Indian / Foreign visitor beyond designated date.
• Restrict entry as a visitor for individuals on a watch-out list.
• SMS based alerts to the person who has a visitor (Optional)
• Integration with Fingerprint device / Business Card Reader (Optional)
• Material Management (at the reception) & Dak Management (at the reception)

Electronic Leave Records Management Software is used to cut out the physical movements and paper work in the Leave management process, the software the employees to view and apply for leaves easily, automate the HR administrative tasks of recording leave and controlling these against leave policies defined in the HR system, enable HR to have a bird’s eye view of the leave situation in the Institute etc.

The Software ensures that all the leaves applied, approved and rejected are recorded and that leaves taken are properly accounted for.

e-LRMS web based leave tracking system:

• Eliminates paper based leave application forms
• Leave applications can be submitted online
• Leave applications can be approved online

Both the leave applicant as well as the approver can view the remaining leave days as well as historical leave applications

Employees can easily:

• Apply for leaves online where upon submission, the supervisor will be notified that there is a leave to approve
• View the number of remaining leave type and days
• View their leave history

HR administrators can easily:

• Define day offs
• Define holidays
• Assign available leave days for each employee
• View a list of employees going on leave within a specified time period
• Define leave types such as Casual Leave, Earned Leave, Medical Leave, compassionate leave, etc

In today’s environment the success of any organization primarily depends upon efficient relationship management between the employees.

Employees Management System is the software to help keeping updated records of the employees. The employees will have their own space on the organization’s dashboard providing them the updatable access to their Personal Details, Geographic details, Important dates, Professional Details, Publications, CV, Public space, Group Messaging & File Sharing, Personal Repository, Leaves Status & applications, Personal Notice board, Work Planner & Scheduler, etc.

The EMS software has an Organizational Notice Board with Public and Group selection Notice Features.

The employee’s events like Birthdays, Anniversaries, Achievements, and Publications etc. are visible to all the staff members and have the comment box in public and private mode.

Digi-labdocs is an exceptionally user friendly online solution to convert your lab into a paperless setup. The solution manages the Laboratory Data, Laboratory documents, User documents, User Schedules, Results and Reports, roles based accessibility and the user’s daily notebook.

The Lab data is accessible anytime anywhere and for the life time. Group members will have access to their data forever even if they have moved away.

All the lab members are in a closed group and to facilitate the intra-group communication the system has a closed group messaging system.

All the lab documents are at fingertip access with a state of art search tool that searches for the documents on various parameters.

The Solution complies with USFDA 21 CFR rules and GxP norms and is fully secured system with no access of any data and passwords even to the webmasters.

All the Passwords are user defined and system processed.

All the notes can be converted into doc files, PDF Files, mailed to anyone or printed from the system interface based on the access grants.

Instruments Plus is the software solution for the labs, Facilities and companies with multiple numbers of sophisticated instruments.

The Solution is designed for the seamless management of Basics of Instruments, Vendor Details, Role based User Details, General Maintenance, AMC’s, CMC’s, Calibrations, Complaints, Accessories, Consumables inventory & reorder levels, Depreciation‘s, change logs, Operators Training history on instrument, SOP’s & Instruments Manuals and various user specific reports.

The Solution is designed to meet the USFDA 21CFR Part11 Guidelines.

Sysbiome SAMPLELIFE Plus is the auditable software for the Samples Management in the laboratories operating in the regulatory areas, QA/QC, Testing etc.

SAMPLELIFE Plus optimizes sample data processing & management and provides comprehensive information management tools for the laboratories. It also provides facilities for automating the laboratory's data acquisition, processing, and archiving functions together with management of information that can aid in the planning and control of laboratory resources. The typical Customizable workflow mapped by SAMPLELIFE Plus is

-> Sample Logging
-> Sample Receipt
-> Sub Sampling
-> Test/s Management
-> Outsourcing Management
-> Sample Allocation
-> Test/s Processing
-> Delegations
-> Result Compiling
-> OOS Management
-> Result Approval
-> Reporting/ COA Generation
-> Archival

CLDMAS is the software for comprehensive management of Sample workflow in laboratories working upon Clinical Samples Research & Analysis. The software works upon dual web interface.

-> Portal Based requester Interface
-> Organization Interface

The Requester Interface

Requester can all the clients may be hospitals, healthcare centers, Other organizations from the health and patients services field, diagnostic labs, other research labs etc. The requester can create its profile on the portal of the organization.

Portal Based Requester Interface

-> Requester Registration -> Requester Page -> Sample Logging -> Manual/Barcode/electronic Tags -> Patient Consent Letter Reference -> Sample Status -> Results & Reports -> Feedback/ Complaints -> Charges & Invoicing (Optional) -> Charge Receipt

The Organization Interface manages the complete life cycle of samples in the laboratories from sample receipt to reporting and final data analysis with Charting & MIS features.

Organization Interface

Sample/s Receipt -> Documentation -> Checklist Verification -> Samples Classification & Sub-Sampling -> Samples Banking -> Test Allocation -> Test Outsourcing -> Analyst Allocation -> Results -> Approvals -> Custom Reporting -> Report Publishing -> Resampling -> Additional Samples handling -> Multiple testing -> Samples data analysis on all the parameters of sample registration -> Timeline based reporting and charting

-> Biosafety labs are the regulated labs and are subjected to statutory guidelines prescribed by agencies as WHO/ NIH /CDC etc. The process carried out in these labs and there record keeping is governed under these stringent guidelines.

-> Our software BLDMS manages the records and data of the BSL3 and BSL4 labs strictly complying with WHO and USFDA 21CFR Part11 guidelines.

-> The software is developed with integration compatibilities with SKEDA systems and Dataloggers to keep the automatic records of environmental conditions of the lab.

-> The processes of Biosafety labs managed by the BLDMS software are

-> Lab user access control management

-> Samples receipt management with criticality conditions

-> Samples Allocation

-> Samples Analysis

-> Discards management

-> Results & reporting

-> Usage logs

-> BSL Users Health Records Management

-> Video Documentation of Lab activities(Optional)

-> Sensors interfacing for temperature, Pressure Electrical Voltage etc(Optional)

-> SKEDA/ Datalogger Interfacing (Optional)

-> Comprehensive recordkeeping following USFDA 21CFR Part 11 guidelines

Animal houses are subjected to multiple statutory and regulatory national and international guidelines and audits.

The Management process of the facility is very complicated starting from Ethical Committee Meeting to Sacrifice or release of the animal, and includes multiple intermediately process as dosing, behavioral observations, experiments etc. and these can’t be managed very efficiently with conventional methods.

The Research Animal Facility Management Solutions (RFAMS) is build to provide a very comprehensive management of all the aspects of the Facility management. The solution is build following all the prescribed guidelines like IUPAC and CPCSEA.

RAFMS let us overcome the hassles of efficient handling and identification of every individual lab animal, records all the Ethical Committee meeting details, Ordering and shipping of Animals, cage Allocation and management, housekeeping management, animal feed management, Video recorder based behavioral studies, Dosing management, Experiment Management, Animal Experimental custody management, Animal Sacrifice process management and all other aspects of the Animal house.

Some of the systems even can keep the records of the physical conditions of the facility like Temperature, Humidity, illumination etc when coupled with other applications.

The AHMS efficiently handles the labeling process of the animals and cages through Barcode or RFID labeling systems.

Blood Bank Pro is a comprehensive software solution to manage the critical processes of blood banks management. The dual interface of the software not only enables the blood bank management to manage the facility efficiently in an audit ready environment but also the associated users of the blood bank as hospitals, blood seekers, donors, researchers etc under a portal umbrella for hand on information sharing.

The solution is fully customizable to meet the need of any blood bank management process and is highly scalable to meet tomorrow’s challenges

The emphasis of the offered solution revolves around providing comprehensive package to integrate all the blood bank related activities

• Auditable Blood Banks Process Management.
• Comprehensive donor databasing and donor defined contact processing.
• Centralized Donor card generation that can be used at any of the blood banks of the state.
• Dual status update system through automatic system based updation as well has the provision of Manual portal updation on the public access portal.
• Online/ Telephonic/SMS based donor registration
• Online / Telephonic/SMS based blood and components searching
• Online / Telephonic/SMS based Blood booking
• Tele-booking and optional bulk blood delivery system

It is very difficult to manage the research projects, especially multiple projects and networked projects.

Various agencies providing project grants have different set of requirements to be maintained. The mid process assessment of financial aspects of project funds is very difficult to manage as it requires a lot of coordination between accounts department and project in-charge. The system allows the status tracking of fund status in all the defined heads of the project. The system also reminds and records the allocation and receiving of funds very efficiently.

The project Manpower is managed by the software efficiently.

The system makes the projects auditable at any point of time and manages the research projects very transparently.

The solution allows defining the role based access to the project data and also will have access control over the project staff.

The Horizon

• Project Management
• Executive Board Management
• Peer Review Meeting Management
• Project Associates Management
• Sub Projects Management
• PMRC Management
• PERT Analysis Management
• Patents and Publications Management
• Members Profile Management
• Reports Management